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Despite the popularity of instant messaging, email is still an important part of professional communication. Its ongoing popularity, though, makes it an ideal target for hackers, who are continually finding new methods to steal critical data. As the owner of a small company, protecting your email accounts from these unscrupulous individuals is extremely important. Naturally, you may be asking how to protect email from hackers and keep important information safe. In this thorough article, we will look at a number of tried-and-true methods for increasing the security of your accounts and discouraging would-be hackers from penetrating them.

This post is meant to provide useful insights and ideas that you can adopt immediately to strengthen your email security, whether you are an individual user or a small business owner. So, without further ado, let’s get started on securing your email accounts from thieves.

How Do Email Hacks Happen?

Email hacks can occur in many ways, and it’s essential to comprehend how they occur so you can take preventive measures. Cybercriminals use various techniques to gain unauthorized access to your accounts and steal sensitive information. Two most popular methods are-


One common method is phishing, where attackers send emails that appear legitimate but contain malicious links or attachments. Once the recipient clicks on these links or downloads the files, it installs malware on their system and allows hackers to access email accounts with ease.

Brute-Force Attacks

Another method is brute-force attacks, in which hackers use automated software to guess passwords until they locate the correct one. This technique is more common when users select weak passwords or reuse the same password across multiple accounts.

Furthermore, if you use public Wi-Fi networks, your email accounts could be at risk. Cybercriminals have the capacity to intercept data when connected to public Wi-Fi networks and steal login credentials.

According to Verizon’s report, 94% of malware is delivered via email. These statistics emphasize the criticality of securing your email accounts to prevent unauthorized access and safeguard sensitive information from cybercriminals.

Identifying Signs of Email Hacks

It is essential to recognize the signs of email hacks in order to take swift action and limit further harm. Here are some red flags that might indicate your account has been compromised:

1. Suspicious Activity

You may notice suspicious activity in your email account, such as emails being marked as read or deleted without your knowledge and emails being sent from the account that weren’t sent by you. All of these can be signs of unauthorized access.

2. Unusual Login Attempts

If you notice unusual login attempts or receive alerts from your email provider, it could be indicative that someone is trying to access your email account without permission. If the attempts come from unknown locations, this could indicate that your account might have been compromised.

3. Unknown Emails in the Sent Folder

If you discover unknown emails in your sent folder, it could be indicative of a security breach. Cybercriminals typically use compromised email accounts to send spam or phishing emails to the victim’s contacts.

Preparing Your Email Account for Maximum Security

Taking proactive measures to prepare your email account for maximum security is essential to safeguarding your sensitive information from email hacks. Here are some effective ways to secure your email account.

Choosing Strong Passwords

When creating your password, it is essential to pick something strong that is difficult for others to guess or crack. Your password should include uppercase/lowercase letters, numbers, and special characters in combination. Furthermore, avoid using easily guessable information, such as your name, date of birth, or pet’s name, as the password.

Enabling Two-Factor Authentication

Enabling two-factor authentication adds an extra layer of protection to your email account. With two-factor authentication, you must provide a secondary code sent directly to your phone or email in addition to your password in order to gain access to your account.

Regularly updating software and security systems

Updating the software and security systems on your devices can be a great email hack solution. Outdated software may contain vulnerabilities that hackers can take advantage of to gain unauthorized access to your inbox.

According to a study by Ponemon Institute, the average cost of a data breach in 2020 was $3.86 million. These numbers underscore both the financial impact of email hacks and the necessity of taking proactive measures to secure your email account.

Protecting Your Email Account From Hackers

Protecting your email account from hackers is increasingly important in today’s digital world, where cybercrime is on the rise. Hackers can utilize your email to access sensitive information, steal identity details, or hold data hostage; therefore, taking proactive measures to secure your inbox is essential.

Avoiding Suspicious Emails and Links

One of the most common ways hackers attempt to access your email is through phishing emails that appear legitimate but actually contain links to fake websites asking for login credentials. Once logged in, hackers have full control of your account. In order to protect yourself from falling prey to these types of scams, never click on suspicious links or open email attachments from unknown senders.

Reviewing and Managing Third-Party Apps Accessing Your Email

Another way to protect your email is by reviewing and managing third-party apps that have access to your account. These applications can access your data, read your emails, and even send messages on your behalf. Make sure only trusted applications receive access, and revoke access for any apps that no longer serve you.

Protecting Your Wi-Fi and Devices

Securing your Wi-Fi and devices is essential for protecting your email. Make sure your Wi-Fi is password-protected, and make sure all devices have the latest security updates installed. Avoid using public Wi-Fi networks to access your emails, as these networks often lack encryption, putting your data at risk.

Keeping Personal Information Private

Ensuring the safety of your email account necessitates guarding your personal information with utmost care. Mindful consideration must be given to the disclosure of sensitive data such as your social security number, bank account details, and passwords to digital platforms, including email services.

Utilizing VPN for Additional Security

Employing virtual private networks (VPNs) to safeguard your email provides an additional layer of defense against cyber threats. VPNs work by encrypting your internet connection, which makes it harder for cybercriminals to steal your information. This protective measure proves particularly advantageous when accessing email from unsecured environments or public Wi-Fi networks, where the likelihood of malicious actors lurking is high.

What to Do if Your Email Is Hacked

Email hacks are a major problem, and they may happen despite your greatest security efforts. Quick action can mitigate some of the consequences of discovering that your email account has been hacked. The necessary procedures are as follows:

Steps to Take Immediately

If you believe your email has been compromised, the first step is to reset your password. Choose a strong and unique password that is different from any other passwords you use. Next, enhance your email security by enabling two-factor authentication for added protection against future intrusions.

The next step is to review your account settings and activity. Be watchful for any unusual activity, such as login attempts from unfamiliar devices or changes to your security settings. If any irregularities are detected, promptly revoke access and update your information.

Reporting the Hack

You must alert your email provider’s support staff about the security lapse. It would make sense to seek advice from professionals who can provide you with instructions on the best actions to take, such as starting an inquiry and safeguarding your account.

Recovering Your Email Account

Lastly, if your account has been hacked or is unlikely to be recovered, you must take extra steps to protect yourself. Notify any contacts of the hack, monitor your accounts for any unusual behavior, and think about changing your email address.

Get Necessary Assistance for Email Solutions

Do you need specialized help to secure your email accounts from cyber threats? Crown Computers has got you covered. As a top-notch provider of managed IT services and computer network support located in San Diego, our extensive experience enables us to provide superior solutions that can help defend your email accounts against sophisticated attacks.

At Crown Computers, our professionals offer customized solutions that suit your unique needs. We prioritize data security and put forth the effort to protect your email accounts from potential threats. Our array of services includes network security, data backup, disaster recovery, and more.

Our proactive IT support ensures your email accounts are continuously monitored for any potential threats and any necessary measures taken to resolve them before any harm can occur. Don’t leave your data at risk – trust Crown Computers to provide you with the necessary assistance for maximum email security.


Securing your email account from hackers is paramount for protecting personal and sensitive information. By following the steps outlined in this article, such as choosing strong passwords, enabling two-factor authentication, and avoiding suspicious emails and links, you can significantly reduce the likelihood of being hacked. In the unfortunate event that it does get hacked, however, take immediate action to report it and recover your account. Stay safe in the digital world!